RaceClocker supports various race start formats that take place in various kinds of sports. Our start options are:
The race start type is set in the race details form and can be changed at any time.
We support various sports types. Setting the sport type is used to adjust sport specific labeling, data settings and visualization. The list below shows the current available sport types.
Race distance is set per race (in either meters, kilometers or miles). We use race distance to determine speed. For large events with multiple distances we recommend to set up seperate races per distance.
Each race can include up to 4 split points. Split points provide great feedback to both race participants as well as to live spectators. Race participants can review their efforts in more detail and the race audience can see how a race unfolds in real time. Split points can be custom named.
Split point settings can be changed at any time via editing race details.
Race details and its start list can be duplicated to create a copy of that race. This is useful for example when setting up multiple legs for an endurance race. Results and timing history will not be copied, all time stamps in the copy are reset.
RaceClocker start lists can include categories, bib numbers, a team or club name, and a handicap factor next to the race participant's name. All fields other than 'Name' are optional. If your race has wave starts than the start list will be grouped by wave. Turning on/off these properties has an effect on other aspect of the experience:
The startlist order, in some sports called seeding, can be reordered via drag and drop. Best to manage this on a laptop with a mouse. The order can also be sorted via the column headers, for example alphabetically by name or by bib number from low to high.
At any time the data for a single participant can be edited via the pencil icon. This brings up an inline quick editor. Participants can be removed from the start list by clicking on the delete icon. The entire list can be cleared by clicking on the orange delete icon at the top of the list (you'll be asked for confirmation).
the start list can be edited at any time, even after a race has finished.
The quick and easy way to get your race list in RaceClocker is via uploading a CSV file. You can do this from the start list editor by choosing the 'Upload CSV' button from the tool bar or from the bottom of the list.
CSV stands for Comma Separated Values. A CSV file is simply a large table in a text file where each row represents a race participant and each column an 'attribute' of your race (i.e. category, bib number, name, club name, handicap). Most race management software supports the export of such a file and it's also easy to create one from Excel. There are a few points of attention though to make this work as expected.
First, the columns in your file should match the columns in your race list. So when you want categories and bib numbers included, then you need to make sure those columns are made visible in the start list editor. Your CSV file should only contain columns in the start list and in the same order. Any other info on each row in the file will be ignored. When you want to include waves, these should be in the first column of your file with the wave name only included once for the group (see examples at the bottom of this section).
Second, the first row in your file should be the first participant of your race. There is no need to include a header row.
Third, it's easiest when the participants in your race list are in the correct seeding order (unless your race has a mass start). If needed you can still add or remove participants manually at the last minute via the start list editor ('Participants') where you may change details or change the order of your race list - without having to re-import the CSV file again.
Note that when you import a file this always adds the imported participants to the already present list. If you want to replace the start list than delete all first via the delete icon in the list header.
To get started, have a look a these CSV sample files:
In many small races, people from various age, level and categories compete with each other. In order to make results comparable, handicap factors can be applied. In the start list editor or via CSV file upload, a handicap factor can be included for each race participant.
Results are multiplied with these individual factors and displayed in separate column next to actual results. Clicking the column header will sort by handicap results. Speed is not affected by the handicap factor and therefore based on the non-adjusted result.
Many races include various categories of participants in one and the same race. It's easy to include categories in your start list. Race results can be grouped by category when categories are switched 'on' in the start list editor. If a participant is not assigned to a specific category then he/she will be included in the standard 'All' category - this is the only category that can't be removed from the category list. If you don't need categories at all, you can simply turn them off in the show/hide options.
The start list can be downloaded as an Excel file. This can be useful to support a pen/paper backup solution or for publishing the start list ahead of the race. A link to download can be found at the bottom of the start list.
The Timer Dashboard is the interface from where the race manager or race timing director can view and manage the timing process. To keep overview and control this is best done on a device with a large screen like a laptop or desktop computer.
From the dashboard the various timers can be accessed or send to the race timekeepers (the people on race locations that do the actual timing). The orange button open a timer on the race directors device, and the second row of buttons will send a timer link via mail or copy a link to the timer to the clipboard (so it can be shared via a chat app for example).
The link includes an encrypted key for the split point so your timekeepers don't need to log in or have an account. Timekeepers can use their own device and don't need to download an app. Be careful, and make sure to not publish links but only send them to the timekeepers that help you run the event.
The Timer Dashboard provides a real time view of every time stamp that your timekeepers (the people timing in the field) are making. Whenever a time stamp is registerd via one of the timers, the result is within a short moment visible on the dashboard. For each race participant a live stopwatch is running in the 'Result' column until finished.
For the race manager the Timer Dashboard provides the option to manually override any registered time, for example to add missed timings or to replace erroneous ones. Next to each participant the edit icon provides access to an inline editor where any of the registered times of a participant can be changed and saved. This mode can also be used to enter or correct a time from a backup system.
To further support back-up corrections, a full history of all timing actions at a race location can be found under the 'History' tab in the timer. From the dashboard these can be accessed via the orange timer buttons. The timer history includes all non-used timings, undone timings, reassigns etc.
In some race types penalties can be assigned to crews or participants based on a jury or referee decision. The edit mode in the Timer Dashboard enables the race manager to add a time penalty to any of the participants. The penalty in seconds will be added to the overall time and indicated in an additional column, both in the dashboard as well as in the ranked results. Additionally the race manager can set a participant manually to DNS (did not start), DNF (did not finish) or DQ (Disqualified).
An applied penalty does affect the result and ranking. It does not change the speed or pace.
Central to cloud timing is the "RaceClock", running on our race server and making sure that all timers are kept in synch. When the timer is loaded, the clocks are synched and regularly checked in the background. This results in precise manual timing from multiple devices, from any location for one and the same race.
Next to the clock an indicator shows the potential margin of error between the clock on the timekeepers device and the central race clock. On slow internet connections the delta may be a couple of tenths of a second. This may affect the absolute time recorded of a race participant, but not the relative deltas between participants.
We measure time with a maximum accuracy of one tenth of second. Because timing is manual and both human observation as well as reaction time play a role any higher accuracy is not reasaonble.
When a race participant crosses the start, split or finish line, the timekeeper presses the corresponding button to register the actual passing time. Usually a start or finish referee marks the exact moment of the start or finish and the timekeeper then captures that moment by pressing a timer button. Instantly, the exact time is registered.
The timer can be accessed from any internet connected device. RaceClocker is browser based and runs on any device with an up-to-date browser. There is no need for timekeepers to download an app or to log in, just opening the link sent from the race manager is all there's to it.
Timing from a smartphone is most popular but somewhat error prone especially in wet and cold environments. Most reliable results are achieved when timing on a laptop or tablet device, and where the timekeeper is seated in a dry and comfortable location with a clear line of sight on the split point passing or finish line.
The start timer support various timing modes in addition to timing modes for finish or split points. The accessible modes depend on the race start type.
The finish or split point timer includes various timing modes, to best support different race types and circumstances. All timing modes are in synch with each other. If needed the timekeeper can switch between modes at any time.
RaceClocker is a cloud application and requires a stable internet connection to function error-free. Because RaceClocker is connected the race manager can follow and control the race timing from a central point and your audience can see live results as the event unfolds.
Cellular or wifi network coverage is a requirement at the timing location. Make sure though that the connection is reliable and stable, although drops and outages should not be a problem.
A drop in internet connection whilst timing doesn't affect the clock, timing action and won't result in any loss of data. RaceClocker buffers all timing results on the timekeepers device and synchs its information with the RaceClocker server as soon as connectivity is available again. During a dropout its important to not close the timer as in that case a registered time may get lost. When connectivity drops the timekeeper will see a warning in the timer.
The message will disappear as soon as connectivity is available again, the timer will then reconnect to the race server and synch all buffered information. As long as connectivity has not been restored, make sure to keep the window open.
Additionally, next to times that have not been synched with the RaceClocker server due to loss of connectivity a yellow warning triangle will appear instead of green check. As soon as connectivity is restored all yellow triangles will get replaced with green checks, indicating that all time stamps have been received on the server and made visible in the Timer Dashboard.
All timing actions in the timer are logged and stored on the RaceClocker server until the race manager 'resets' the race. The history is ordered by seeding order. Multiple times can be linked to a participant, including 'undone' times. At the top of the list time stamps are included that are not linked to a race participant - these are the raw timings from the 'Two Step' timer.
Results can be sorted by column to see the ranked result at each point in the race. A blue highlight indicates the column that results are ranked by. A second click restores sort order to the default ranking (by result).
When 2 or more split points are set, the results can be toggled between 'Intervals' or 'Splits'. The first ('Intervals') displays the time between the actual and the previous split point and the second ('Splits') displays the time between the actual point and the start. Split points can also be hidden altogether, in order to provide a more readable view of the results on smartphones.
Results can be viewed in groups, depending on race settings. When a race is started in waves and includes several categories accross those waves, the results can be displayed both by wave, or be category, or as a flat list - with the overall fastest participant at the top.
The 'Scroll' feature makes sure the results keep scrolling from top to bottom - which makes it easier to publish live results on a TV or projector for spectators at your event. The auto 'Refresh' option can be used to update results for spectators during the race and when results come in. This updates the results every 60 seconds, without interrupting the auto scroll position on the page nor any of the sorting or grouping settings.
RaceClocker results can be shared via the options in the footer of the results page. They can either be quickly shared on Facebook, Twitter, or via a short public URL. Additionally all results can be downloaded for further editing or archiving as Excel file (.xlsx), including results as well as all raw timing data.
The user account information is available from the user name in the to right of the screen. User name and the email address on the account can be updated via self-service. Changing the email adress requires verification of the new address.
RaceClocker is free to use for all basic features. For coaches or clubs running small events we have our 'Free' plan. For large club events we offer an 'Essentials' plan with up to 100 participants per race and more features. Commercial events and professional timing companies or race organisers we support with our 'Premium' plan. More detail can be found here. In the user profile you can find, change or extend your current subscription at any time.
You can delete your account and all associated data via the user profile. Before you do so make sure to archive your races via the Excel download options. We will delete all data when you remove your account and won't have an option to recover it later.